Seconding Smart Launcher. Automatic categorization beats pretty much every other feature I can think of in a launcher.
I try to treat my devices as commitments as far as spending but disposable as far as usage habits and not having invent my own categories helps me just USE my phone instead of playing with it.
Upside: Easy as pie and can be used by anyone who has used Dropbox/OneDrive/GDrive/whatever
Downside: everyone gets a copy of every file regardless. Good luck getting rid of old files. Could be fine, though.